A Useful Guide On How To Build A Chatbot That Fits Your Business Strategy
Manju March 28, 2022

In this advanced digital era, customers demand instantaneous, real-time information and a great user experience. Every stakeholder will feel respected, noticed, and valued if businesses provide exceptional customer service. It will also have a measurable economic impact. This is something that chatbots can help with, as well as a lot of other things.

Chatbots are artificial intelligence systems with which people can communicate via text or speech. Their main goal is to start one-on-one conversations and connections between consumers and brands. Over the years, the popularity of virtual assistants has skyrocketed. The interactions can be simple, such as a weather bot, or much more complicated, such as an advanced customer-service bot that can help your clients with a variety of technical issues. In this blog, we will be discussing a winning chatbot strategy for every business.

An Overview Of Chatbot Strategy

A bot strategy is the approach that outlines the role of chatbots in improving a company’s performance. While traditional chatbots were limited to simple automated messaging and customer support, today’s chatbots are capable of handling a wide range of business-critical tasks. 

Brand recognition and loyalty can be improved with marketing chatbots. AI-powered bots can be employed for lead generation and conversion. While there are numerous creative ways to employ chatbots for business, a successful chatbot strategy must define the specific role chatbots will play in improving the business efficiency. 

A holistic chatbot strategy must cover all areas, including user experience, user interface, and conversational flows, as well as a feedback and correction plan to improve the chatbot’s functioning once it is launched. Metrics and data can assist businesses in aligning the chatbot strategy with their long-term objectives.

Also read: Advanced Artificial Intelligence Chatbots Help Save Time In Customer Service 


Fundamentals Of A Chatbot Strategy

Every winning chatbot strategy is built on strong fundamentals. With this in mind, let’s take a detailed look into the fundamentals of a chatbot strategy for your business:

  • Clear goals

Identifying the bot’s objective is the first step towards a successful bot strategy. It is not essential to have a chatbot simply because your competitors have. Before you go into the “how,” you need a persuasive explanation to “why chatbots.” Begin by defining clear, actionable, and quantifiable objectives for your chatbot. 

If you wish to use a chatbot to generate leads, for example, your chatbot aim should include your lead goals, often known as Conversation Qualified Leads(CQLs). You should also be aware of the timeframe in which you hope to generate these leads, as well as how you intend to train your sales representatives to use chatbots. A chatbot equipped with a few key functions will more quickly achieve its objectives than a multifunctional chatbot.

  • Customer experience

When it comes to business, an effective chatbot is not about technology, instead how it addresses the demands of targeted customers. Before you create a clear goal for your chatbot, talk to your potential customers to learn about their requirements. Customers who have dealt with a chatbot, for example, believe that “customer service” will benefit the most. A company that wants to deploy a customer support chatbot strategy needs to know which conversations should be automated. Engage with customers on a variety of platforms, including the phone, surveys, and social media platforms to gain a holistic understanding of what customers want and implement it into your plan.

  • Right technology

Choosing the right technology is critical when it comes to chatbots. A chatbot with a pre-built design has numerous advantages. It’s not only less expensive and time-consuming, but it’s also simpler to incorporate into other applications and platforms.

  • Safety and security

Chatbots typically collect data from user interactions. Sensitive data can sometimes be passed through chatbot APIs, particularly when they are customer-facing. Such information must be safeguarded at all costs. Chatbots with weak security protocols will lead to data breaches. One of the most important aspects of the chatbot strategy is to prioritize the safety and security of its interactions. EU GDPR, HIPAA, and Privacy Shield are some of the security parameters to be considered.

Also read: AI-Informed Testing and Its Benefits in Business Software Testing | Blogs 

  • Conversational flows

Even though chatbots can imitate human conversations, they must be programmed to do so. Once you’ve determined the aim of your chatbot and the kind of clients it’ll be dealing with, you’ll need to organize the conversational flow to make the bot swift, effective, and natural-sounding. This is impossible to achieve without meticulous planning. Consider the trip your bot will take, depending on its aim and capabilities. Visualizing a bot’s journey might help you spot potential problems and create backup plans in case something goes wrong. 

  • Embed human qualities

Equipping a chatbot with human traits can improve the user experience and influence the user perception. Personifying your chatbot, especially those that interact with customers, should be a cornerstone of your bot design plan. This includes giving your chatbot a personality, distinguishing qualities, and laying out a strategy for how it will interact with your human staff. 

  • Feedback mechanism

It will be easy to test your chatbot’s success if you include a feedback mechanism in your chatbot strategy. Consider ways to collect feedback on-the-go, from user experience to employee suggestions. This could be one of the most important aspects of your plan. You won’t be able to rectify your bot’s flaws and attain your objectives unless you figure out what mistakes it’s making.

Also read: Building Accountability Into AI Services 

  • Analyze

Chatbots can be programmed to provide self-feedback in addition to user feedback. Chatbots’ effectiveness can be measured using key performance indicators (KPIs). Depending on the role your chatbot plays in your company, KPIs must be defined. KPIs such as average response time, resolution rate, and escalation rate, as well as zero contact response rate, may be included in a customer care chatbot plan to determine how efficiently the chatbot resolved the chat without human intervention. Measuring cart abandonment and lead conversion rates might be more beneficial for a marketer that uses a chatbot. The establishment of a chatbot should not be the end of your approach. Once installed, you’ll need to keep track of its performance via feedback loops and self-generating KPIs. You must select the appropriate KPIs for your chatbot’s functions and collect user feedback.


Chatbots and conversational agents have become increasingly popular in recent years. All across the globe, companies are leveraging chatbots to provide customers with quick, consistent and accurate answers across any application, device, or communication channel. At ThinkPalm, our expert chatbot developers can help build custom chatbots that are relevant to your industry, easy to integrate with any platform and provide precise responses to customers. Schedule A FREE Consultation with our chatbot developers to understand how we can lead your project to success.

Author Bio

Manju is an enthusiastic content writer working at ThinkPalm. She has a keen interest in writing about the latest advancements in technology. Apart from writing, she is a classical dancer, embraces fashion attires, and loves spending time with her pets.